Best Scanners of 2020
Best Overall Scanner
Fujitsu ScanSnap iX1500
If you have a job or small business that has high scanning demands, and the resulting PDFs must be of high quality, then the Fujitsu ScanSnap iX1500 is our top recommendation. Thanks to a large automatic document feeder and blazing fast speed, this machine can turn a 50-page document into a PDF in a little over two minutes with just a single push of a button. The resulting PDF will look great as well, because this machine is able to accurately and crisply render everything from tiny text to intricate graphics. The user experience is also streamlined, as the iX1500 offers a large, intuitive touchscreen interface that makes both setup and use a breeze.
Apart from some errors in its optical character recognition (a very common problem), the only bad thing we can see about the iX1500 is its price. The vast majority of people out there likely don't scan enough to justify the high cost. If your job requires that you scan several hundred pages a day, however, the investment is well worth the time and effort you'll save, and the high-quality scans to which you'll be treated.
Read review: Fujitsu ScanSnap iX1500
Best Bang for the Buck
Brother DS-620 Mobile
Many people's scanning needs amount to a slow stream of bills and account statements with the occasional longer insurance policy or rental agreement sprinkled in. If you fit into this category, the Brother DS-620 Mobile offers a great combination of price and performance. It's much cheaper than the higher-end models, but can still zip through a single page document in a flash, and it's exponentially faster than a flatbed style for the occasional longer document. It also offers the benefits of Optical Character Recognition (OCR). Though this feature isn't perfect, it is more than adequate to allow you to search for a keyword and locate a scanned document on your hard drive.
Our only complaints with the Brother DS-620 Mobile are minor. The scan quality is somewhat mediocre when compared to the high-end models, but all of the documents we scanned were still perfectly legible. It is also tedious to scan longer materials with this device because you have to feed each page individually. However, if you want something much faster than a flatbed for scanning the occasional long document, this model is a great deal.
Read review: Brother DS-620 Mobile
Best for High Volume Scanning
Fujitsu Fi-7160 Sheetfed
If your job or business requires you to digitize several long documents every week, the Fujitsu Fi-7160 Sheetfed could save you a ton of time and effort. It sports a large 80-page automatic document feeder that can zip through a considerable stack of documents with a single button push. Even with the quick performance, the scan quality is still top-notch, and its high-quality software means that managing the resulting files is easy and intuitive. It also comes with reliable character recognition to cement its place as the Ferrari of document scanners.
The Fi-7160's glaring drawback is a whopping price tag. This machine is only worth purchasing if you consistently have a sizeable scanning workload, in which case, the time savings could be worth the significant investment.
Read review: Fujitsu Fi-7160 Sheetfed
Best Flatbed Scanner
Epson Perfection V39
If your scanning tasks skew more towards photos and book pages, rather than text documents, a flatbed model is the way to go, and the Epson Perfection V39 is one of the most effective and inexpensive options we've found. In our testing, it produced crisp, vivid photo scans and did so without much fuss or hassle. It generally sells for less than three digits, which could make it a very economical way to digitize your photo collection. It is fairly slim, with a kickstand that allows it to stand up vertically. It can also be powered through a USB port, so it's able to be stashed away when not in use and then quickly get it up and running when you need it.
Like all flatbed models, it will take quite a while to scan long text documents with the Epson Perfection V39. It also can't scan film negatives, something many old school photography aficionados might be looking for in a photo scanning device (if you need this function, you could upgrade to the V600). Those are minor downsides, however, for someone merely looking to digitize a personal collection of photos, which is where the V39 excels.
Read review: Epson Perfection V39
Best for High-Quality Portable Scanning
Fujitsu ScanSnap S1300i
If you have a job or business that requires making high-quality scans while on the go, you can't do much better than the Fujitsu ScanSnap S1300i. It Combines the crystal clear scan quality and accurate optical character recognition of the Fujitsu brand and crams it into a package that can fit in a backpack. It even has a retractable 10-page automatic document feeder so you can quickly zip through longer documents wherever you go.
The biggest downside of the Fujitsu ScanSnap S1300i is the price. You will have to pay a premium price for the premium portable scanning abilities. Additionally, it is slower than comparably priced non-portable models. Those looking for a device that can scan documents on the road and deal with longer (50+ page) jobs in the office may be disappointed with its overall speed. Despite these minor drawbacks, we think the ScanSnap S1300i is the best option on the market for portable scanning.
Read review: Fujitsu ScanSnap S1300i
Great for Small Scanning Jobs
Scanner Pro App
If your scanning needs are ordinarily just a few receipts or a 1-2 page document per week, the Scanner Pro App provides all the firepower you need for only a few bucks. This app uses some powerful software to essentially turn your smartphone's camera into a high-quality scanner. As long as you have a flat, relatively monochrome surface against which to snap an image, the scans are automatically cropped and come out looking surprisingly crisp. Since the resulting files end up on your phone, it is effortless to then attach them to emails or texts, or upload them to the cloud storage service of your choice. It even offers optical character recognition that rivals the accuracy of the software found on dedicated scanning devices.
Using your phone's camera to scan documents does come with some inherent downsides. First off, since you need to frame each shot, the process is relatively slow, which isn't a big deal when working with one or two pages, but can quickly get time-consuming when scanning multiple-page documents. Also, you have to be careful not to cast shadows on the materials you're scanning, or they can come out looking smudged. Still, this is an incredibly inexpensive way to be able to scan receipts and short documents on the go, and can likely replace a full-fledged scanner for many people.
Read review: Scanner Pro App
Why You Should Trust Us
Steven Tata and Max Mutter began testing home office products in 2016. In the intervening years, they've used and analyzed more than 200 scanners, printers, shredders, and Chromebooks. That experience has given them a unique understanding of how to evaluate the quality of both printed and digital text and images, as well as the common pitfalls of the software controls for common desktop devices. This bevy of knowledge allows them to accurately assess whether a scanning device can do everything that it needs to without creating too many complications or annoyances for the user.
This review comprises more than 150 hours of setup, software installation, file management, spot-checking optical character recognition, and scanning paper documents, IDs, and passports. We used each of these models in just about every way possible. Whether you just want an efficient way to digitize your receipts, or a powerhouse to turn giant stacks of paper into text-searchable PDFs, we can lead you to the perfect device.
Analysis and Test Results
In a world where our lives are increasingly organized in the digital realm, many institutions still insist on using paper documents to communicate important information. That's where a scanner comes in, allowing you to digitize the vital information on those scattered scraps into an easily organizable, searchable, and saveable format. Since scanning is both an essential and annoying task, we focused most of our scoring on how well and how quickly each model can digitize documents. We also considered customer reviews about both the devices themselves and their associated software.
When it comes to document scanners, you're mostly paying for two things: speed and scan quality. High priced models like the Fujitsu iX1500 ScanSnap or Fi-7160 Sheetfed get you crystal clear text and can tear through pages in a flash. If you're okay with still getting perfectly legible text, but you don't scan enough to justify spending a premium for speed, a more inexpensive model like the Brother DS-620 Mobile will probably suit your needs. For scanning photos, the Epson Perfection V39 offers a reasonable value, but you sacrifice the ability to quickly scan long documents.
A scan is useless if it isn't legible, so our first step in finding the best model was to assess the quality of the scans that each model produced. Our testing focused on printed type, handwritten notes, and receipts. Although our document scanners aren't ideal for photos, we also scanned some photos to see how well each model performed in that capacity. We then graded each model based on the clarity and color accuracy of their scans. With some exceptions, we found that every model could generally produce great-looking text. However, differences were apparent when it came to how well each model could render color documents.
The Fujitsu ScanSnap iX1500 easily earned the top ranking in our scan quality tests. It renders text documents and graphs to near perfection, producing crystal clear characters on a perfectly white background. It also does a surprisingly good job scanning photos, maintaining accurate colors and composition. The only reason it didn't earn a perfect score is that it can occasionally make some images look oversaturated. However, it is still leaps and bounds ahead of all the other document-oriented models we tested in that regard.
Two different models land on the second step on our scanning performance podium. The Fujitsu Scansnap S1300i and the Epson WorkForce ES-400 both create clear and crisp text documents but lack the ScanSnap iX1500's proclivity for maintaining color accuracy when scanning photos. Neither model does a poor job of scanning photos, but the colors just look a little muted in comparison. The Scansnap S1300i also tends to create some smudging issues when scanning receipts, but it never produced anything illegible.
The next tier is occupied by the two Epson flatbed models that we tested, the V600 and the V39. Both produce excellent quality photo scans and are more than up to the task of digitizing your family albums. The V600 can even scan film negatives, something the V39 cannot do. They both create great looking digital copies of text documents, but they do so much more slowly than the dedicated document models.
Next, the Fujitsu Fi-7160 Sheetfed excels in scanning text documents and receipts. Color scans of photos and graphs often look just a bit muted compared to the originals, but all in all, this machine produces fantastic scans.
The Scanner Pro App performed impressively in our scan quality testing. This app turns the camera on your phone into a scanner, allowing you to create high quality and text searchable pdfs with no extra hardware. If you manage to find the perfect lighting, the resulting scans are nearly flawless. However, it is easy to get shadows on the corners of the document. While this doesn't take away from the usefulness of the scan, it can make it look a bit odd.
The Brother ImageCenter ADS-200e produced legible text in our testing, but the vast majority of that text had some sort of noticeable defect. Its biggest flaw was producing very light text where other models were able to create bolder, more pleasant to read characters. This problem was especially bad when scanning receipts, though we never ended up with one that was entirely unreadable. It also had some difficulty in rendering accurate colors. Any non-black text generally came out looking several shades off from the original.
The Brother DS-620 and the VuPoint Solutions Magic Wand were the worst performers in this metric. Everything the Brother scanned was perfectly legible, but both text and handwriting looked somewhat blotchy and heavy. The Magic Wand produces good text when it works well, but it is so easy to nudge a document out of place when you're scanning, which will leave you with an unreadable jumble of distorted lines. Both of these models also lack color accuracy, with color scans looking faded with an almost sepia overtone.
Let's face it, nobody likes the process of scanning, so the faster you can get it over with, the better. To test speed, we scanned a double-sided, 10-page document on each model and timed how long it took from loading the first page to opening a complete PDF. We then converted these times into page-per-minute (ppm) figures. Generally, models with automatic document feeders were much faster than those that required loading each page individually.
The fastest model we tested is the Fujitsu iX1500 ScanSnap. It blew through our 10-page duplex document in just 23 seconds. That's right, 23 seconds. This speed was largely aided by its automatic document feeder, which can handle up to 50 pages, allowing you to buzz through a 26-page document in a single minute.
The Fujitsu Fi-7160 Sheetfed was just slightly behind its sibling. Its page-per-minute figure of 21 is a bit behind its sibling's speed, but it has a more substantial, 80-page automatic document feeder. This would allow you to blitz through an 80-page document in just under 4 minutes, a feat that would require slowing down to reload the document feeder of the iX1500. This capability earned the Fi-7160 Sheetfed our nod for the best high-volume scanning device.
Falling just behind the top performers is the Epson WorkForce ES-400 with a speed of 14 pages per minute. It also has a 50-page automatic document feeder so that it can handle large stacks of paper in a single bound. The Fujitsu ScanSnap S1300i was just behind the Epson, posting a speed of 13 pages per minute. However, it only has a 10-page automatic document feeder, which makes it less suitable for longer documents.
The Pro App requires that you place each page you want to scan onto a monochrome surface, frame it within the camera on your phone, and snap a picture. This takes more time than feeding a piece of paper into a machine, but with that said, we were quite surprised by how quickly the app could scan a document. The app can recognize the edges of the paper automatically (as long as the lighting is okay), so you don't have to fuss too much about framing the image perfectly. This allowed us to scan three double-sided pages in a minute.
In our testing, we weren't even able to calculate a pager per minute figure for the VuPoint Solutions Magic Wand. Since you have to pull the wand across the page in a perfectly even manner, scanning speed is entirely dependent upon your fine motor skills and focus. Even while taking our time with this model, most of our scans ended up with weird, wavy distortions. Trying to go fast is just a recipe for unusable or unreadable scans.
Since all of the flatbeds we tested are geared for photo scanning, they take much longer to scan text pages than their document-oriented counterparts. Scan times were somewhat variable, but on average, the V600 took 40 seconds to scan a single text page, while the V39 was slightly faster at around 30 seconds. Neither of these models would be up to the task of scanning long documents.
A device's software can easily make or break your scanning experience. Ideally, you want software that makes installation simple, offers intuitive file management and can make scanned documents text-searchable by using Optical Character Recognition (OCR). We installed all of our scanners' software packages onto multiple Mac and PCs, managed thousands of files with each OS, and objectively rated OCR accuracy to find the best software of the bunch.
Somewhat surprisingly, we were most impressed with the software suite offered by the simple Scanner Pro App. It spits out PDF files that you can easily manage within your phone's native file system and transferred directly into an email or text messages, or saved to cloud services like Google Drive. It also has optical character recognition that we found to be around 95% accurate. Finally, you can change all of its various options via a familiar, mobile touch screen interface, which is much easier than sifting through the PC-based software packages of the other models we reviewed.
Three different models land on the second tier of the podium. The Fujitsu iX1500 ScanSnap and the ScanSnap S1300i both offer easy installation and file management. They also provide decent optical character recognition. The OCR did miss some words in our testing, but never to the extent that it kept us from being able to find a document by searching for a keyword or phrase. The Epson WorkForce ES-400's file management system isn't quite as intuitive as the Fujitsu's, but it gets the job done. The option for turning OCR on is also somewhat hidden, but once you get it working, it is significantly more accurate than the OCR on the Fujitsu models.
The Fujitsu Fi-7160 offered a balanced performance in this metric, with installation and file management being relatively easy but not quite as intuitive as some other models. The OCR was accurate enough that we could find a document using a keyword search, but you might miss some occasional phrases within the document.
The Brother DS-620 Mobile's performance was somewhat unbalanced. On the one hand, installation and file management was a breeze, but the OCR performance was almost laughably bad. It turned documents into a jumbled mess of gibberish. If OCR is important to you, we recommend looking elsewhere.
The Epson Perfection V600 also earned average scores for its included software. We feel like we spent more time than necessary wading through clunky menus before getting the scan settings we wanted. The software also did not seem to run well on any of our Mac devices, often freezing or crashing. The Epson Perfection V39 has very similar software, with a couple of extra features like the ability to automatically recognize the fact that you're scanning two photos at once, and create two separate files.
The VuPoint Solutions Magic Wand's software, unfortunately, does not make up for the shortcomings of the wand itself. Without any sort of OCR, the resulting scans are not text searchable (something even the inexpensive Scanner Pro App can accomplish), and we found it a bit difficult to select the folder in which to save the scans.
Initial setup, including unboxing, calibrating, and getting a scanner to communicate to its associated software, can either be a simple and straightforward task or one so frustrating that it makes even the slickest model not worth buying. Additionally, small touches like how easy it is to load and unload paper and a clean user interface can make a model feel user-friendly or like it's been sent to turn your office chores into a never-ending purgatory. We connected each of our models with multiple different devices. We spent hours scanning various documents, receipts, ID cards, and more to uncover all the little annoyances that might leave you wishing you'd bought a different model.
Luckily, the majority of our models were quite easy to use, with multiple models sharing the top ranking. These models had some minor annoyances, but on the whole, provided a good user experience. The Fujitsu iX1500 ScanSnap only took us 15 minutes to get up and running, and it was easy to get it communicating with both Mac and PC devices. The automatic document feeder is easy to load, and the single button interface keeps everything simple. Finally, the relatively large touchscreen controls provide a much more intuitive interface than any of the other models we tested.
We had the Epson WorkForce ES-400 up and running in just 10 minutes, and installation was straightforward on both Macs and PCs. The interface is a bit more complicated, but it has a nice autodetect feature that can tell when a document is not a standard size and adjust the settings accordingly.
The Fujitsu Fi-7160 offers a great user experience. However, getting its software installed on a PC can sometimes be a bit of a pain, and Mac users will have to look for third-party software. These small installation hurdles hurt its overall user-friendliness score.
The Epson flatbed models, the V600 and the V39, both have easy to understand controls and talk to both Macs and PCs without any fuss. They do, however, lack some of the convenient features of the document-oriented models, namely an automatic document feeder, which can make scanning long text documents quite cumbersome.
Two models fell into the average category in our user friendliness testing. We set the Fujitsu ScanSnap S1300i up quickly in 15 minutes, but it has no collection tray. This saves desk space, but we were amazed at how much paper managed to slide off the desk while we used this machine. The Brother DS-620 Mobile performed similarly with an easy setup, but its similar lack of a collection tray annoyed us much more than we would have anticipated.
The VuPoint Magic Wand was again the worst performer in this metric. While its general setup and use aren't very complicated, the task of keeping the wand exactly level while gliding it over the pages you want to scan is almost comically difficult. As a result, more than 80% of the scans we created had disorienting waves in them that made reading particular words quite difficult.
Although they're not the most exciting devices, the right scanner can make improve the organization of your life. Even if your job doesn't explicitly require one, having a quick and easy way to digitize receipts and the like can keep things tidy and more organized. We hope that our detailed testing results have shown you which model is best for your home or small office.
— Max Mutter and Steven Tata